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Location: Washington
Deadlinee: Sunday, 14 July 2013
Pact 1828 L St, NW Suite 300 Washington, DC 20036
Tel: 202-466-5666
Fax: 202-466-5665
Summary:
The Director of Agreement Management is responsible for overseeing and administering awards to Pact from a variety of donors along with the award and administration of Pact's headquarters-based subgrants portfolio.
This position reports to the Chief Financial Officer.
Specific Duties:
- Manage the Agreement Management (Grants and Contracts) Department to ensure timely and effective award management and administration of a diversified portfolio of awards; assign or reassign award portfolios within the Grants & Contracts Department to ensure a balanced workload and timely service delivery.
- Maintain and develop the contractual infrastructure required of a US-based nonprofit organization which operates internationally, such as OFAC compliance, contracts, leases and affiliate agreements.
- Develop and manage the annual budget for the Grants and Contracts Department.
- Oversee timely, accurate closeout of awards to Pact by planning and coordinating submission of final financial and programmatic reporting, preparation of final inventories, financial reconciliation of subgrant line items and property disposition requests.
- Contract Negotiation and Agreement Management
- Draft, review and negotiate a wide range of grant, consulting, business and administrative agreements in connection with Pact's work occasionally with the assistance of external counsel.
- Advise proposal development teams with technical and contractual input; review Pact proposal submissions for compliance with donor regulations; develop responses to contractual questions.
- Provide authoritative guidance to internal business teams on corporate goals and objectives relating to contract activity.
- Review and negotiate incoming awards to Pact, recommending changes/modifications or acceptance of specific contract terms and conditions; identify and communicate special reporting, performance or financial tracking requirements under new awards.
- Draft and negotiate binding contractual agreements between the organization and third parties.
- Compliance Issues
- Respond to donor inquiries on compliance issues and resolve disputes between Pact and donors or Pact HQ and field offices.
- Ensure contract review, approval and execution is in accordance with corporate policy and/or business unit guidelines.
- Ensure internal systems are maintained and up-to-date with all current awards and obligations
- Develop, update, and regularly review a variety of sub-grant templates used in Pact sub-grant programs under its prime awards; maintain a central repository of approved templates that ensures compliance by Pact's sub-grantees with all relevant donor terms and conditions.
- Maintain Pact's policy manuals including, but not limited to, Procurement, Award Administration, and Subgrant Management. Provide input to other policy relating to contracts, grants, or subgrants.
- Communicate and monitor specific donor and Pact compliance requirements, such as CAS requirements to field offices; coordinate with Pact's Country Management Teams to develop compliance plans for programs funded by a variety of donors. Participate as appropriate in regular country management team meetings to resolve contractual or compliance issues.
- Provide guidance and oversight to program and finance staff on various contractual areas such as cost share, prior approvals, allowable/unallowable costs or activities, audit requirements, restricted items, etc.
- Perform other duties as assigned.
- Minimum Qualifications:
- Bachelor Degree, plus at least 15 years of relevant contract management experience with at least 5 in support of an international not for profit/non-profit organization. Master's Degree preferred. Ability to travel domestically and internationally
- Preference for:
- More than 15 years of relevant experience managing award and administration of federal grants and contracts.
- Experience supervising a staff of professionals. Ability to mentor and guide professional growth and development in the areas of procurement and contracts/grants management.
- Experience providing contractual or compliance guidance to new business plans, proposals and budget development.
- Demonstrated track record of establishing and sustaining interpersonal and professional relationships with USAID CTOs, AOs and COs, donor representatives and partners.
- Working knowledge of OMB Circulars; Federal Acquisition Regulations, grants and cooperative agreements.
- Experience with a variety of non-USG international development donors.
- Skills and Abilities
- Behavioral Competencies
- Role Model for Department staff
- Ability to sustain interpersonal and professional relationships with internal colleagues and contacts in donor and peer organizations
- Consistently works within internal process and procedures and ensures others do the same
- Strong interpersonal and team building skills
- Ability to drive Department-wide initiatives
- Project Management
- Excellent planning and resource management skills
- Excellent written and oral communication skills, including the ability to effectively present complex ideas to diverse audiences
- Ability to problem-solve complex issues
- Ability to multitask with ease and grace, balancing and adapting to frequently changing priorities
- Advanced negotiating and conflict resolution skills
- High proficiency in developing and managing a budget
- Technical Skills
- Expert knowledge and understanding of various donor policies and regulations
- High competence using common desktop applications and internal systems
- High proficiency in supervising staff, including providing honest feedback and meaningful development opportunities
- Ability to mentor others and model successful management techniques and approaches.
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