Administrative Assistant- vacancy

Job title: Administrative Assistant -SALT
Company:GBQ Partners
Location:Columbus, OH 43215
Job Type:Full Time Employee
Career Level:Experienced (Non-Manager)
Deadline: 30/6/2013

About the Job
The SALT Administrative Assistant is responsible for providing a wide range of administrative support to the state and local tax (SALT) department including partners, managers and staff.  Candidate must have the ability to multi-task, prioritize workload, take on projects with minimal supervision and be proactive in identifying tasks.

Tasks:
Ø  Prepare and format correspondence. Examples include letters, proposals, engagement letters, memos and meeting agendas
Ø  Prepare expense reimbursement reports
Ø  Compile  monthly SALT financials
Ø  Schedule  conference rooms and meeting space
Ø  Maintain partners’, directors’ and managers’ calendars
Ø  Schedule meetings (including sending meeting invitations, room set up, ordering food or making reservations (if required), room clean-up
Ø  Provide phone coverage for the office receptionist as needed
Ø  Assist with travel arrangements
Ø  Miscellaneous administrative duties such as answering incoming calls to partners and directors, copying and scanning documents, and renewing memberships and subscriptions

Profitability:
Ø  Track and report time spent on client projects
Ø  Consistently utilize all firm and department software efficiently
Ø  Involvement with internally focused projects to improve procedures by participation in committees, technical training, HR initiatives and other firm related projects
Ø  Actively seek work from SALT Partners, Directors, and Senior Managers
Ø  Complete assignments efficiently and work to increase overall quality

Practice Growth:
Ø  Work to identify opportunities to reduce costs within the department and Firm
Ø  Demonstrate excellent written and verbal communication skills
Ø  Ability to multi-task and prioritize workload

Client Focus:
Ø  Utilize appropriate procedures to produce  high quality work products
Ø  Demonstrate comprehension of relevant accounting knowledge, technology concepts and other methodologies

Brand Culture/Development:
Ø  Exemplify Brand Attributes of the Firm
Ø  Comply with all policies and procedures of the Firm
Ø  Demonstrate ability to work individually or in a team environment and address conflict with peers and superiors
Ø  Enhance collaboration through interactions with associates from other departments


Work Experience and Education:
Ø  3 – 5 years of administrative experience
Ø  Strong proficiency in the use of technology and PC applications, including but not limited to, Microsoft applications(Word, Excel, PowerPoint and Outlook)
Ø  Excellent attention to detail and a customer focus
Ø  Great communication skills
Ø  Experience in a service firm environment is a plus
How to apply: Visit; http://jobview.monster.com/administrative-assistant-salt-job-columbus-oh-us-122981847.aspx